Applicant Birth Certificate questions

[alansiu18]

My mom was born in GuangDong, China in 1929 and moved to Hong Kong in 1951. NVC asked for birth certificate which we were not able (or don't know how) to obtain from the Chinese authority since record keeping back in 1920s was very poor. Most of her childhood friends have already passed away or lost connection with. Can anyone please help on how to obtain the birth certificate for her to fulfill the NVC civil document request?

 

Thank you so much.

[Randy W]

See Chinese Essential Documents - White Books

[dnoblett]

2.BIRTH CERTIFICATES: each applicant's original birth certificate and one notary certified copy is required. If a visa applicant is an adopted child, they must submit the original and a notary certified copy of their final adoption decree.

UNOBTAINABLE BIRTH CERTIFICATE: In rare cases, it may be impossible to obtain a birth certificate, for example, when official records have been destroyed or when governments are unable or unwilling to issue a certificate. In such cases, you should obtain a statement to that effect from the civil registrar's office and proceed to obtain secondary evidence of birth. A baptismal certificate may be submitted for consideration, if baptism of the child took place shortly after the child’s birth. The certificate must contain the child’s date of birth, place of birth and information concerning parentage. Should a baptismal certificate be unobtainable, a close relative, preferably the applicant's mother, should prepare a notary certified statement giving the child’s date of birth, place of birth, the names of both parents, and the maiden name

of the mother.

 

https://travel.state.gov/content/dam/visas/Supplemental/RGA%20-%20Riga.pdf

[Randy W]

 

2.BIRTH CERTIFICATES: each applicant's original birth certificate and one notary certified copy is required. If a visa applicant is an adopted child, they must submit the original and a notary certified copy of their final adoption decree.

UNOBTAINABLE BIRTH CERTIFICATE: In rare cases, it may be impossible to obtain a birth certificate, for example, when official records have been destroyed or when governments are unable or unwilling to issue a certificate. In such cases, you should obtain a statement to that effect from the civil registrar's office and proceed to obtain secondary evidence of birth. A baptismal certificate may be submitted for consideration, if baptism of the child took place shortly after the child’s birth. The certificate must contain the child’s date of birth, place of birth and information concerning parentage. Should a baptismal certificate be unobtainable, a close relative, preferably the applicant's mother, should prepare a notary certified statement giving the child’s date of birth, place of birth, the names of both parents, and the maiden name

of the mother.

 

 

 

This is what is known as the notarial certificate of birth in China - the Gong Zheng Chu, or 公证处֤֤֤ (notarial office)will tell you what they need, if the records are non-existant. It IS an official Chinese document for use overseas, and will be recognized as such by the consulate.

 

If she still has her hukou book, that is all you will need.

 

 

But yes, at least do the best you can. You WILL need to contact the notarial office in her home town. If they refuse to give you ANYTHING, take names when possible, including WHICH office was contacted.

 

You can also check with the authorities in Hong Kong, to see what records they have.

Edited July 14, 2018 by Randy W (see edit history)

[alansiu18]

Thank you so much for all of your responses. They really help us a lot. She permanently moved to Hong Kong in 1952 (66 years ago). Do you think she still have her hukou book somewhere in your own town?? We have been trying to find some help from the Chinese Authority in Hong Kong who will be able to do notarial certificate without success. We heard 中旅社 used to be able to do that service, but don't do that anymore. Does anyone know if there is a way she can get the notarial birth certificate in Hong Kong without going to China 公证处֤֤֤ in person? Or is it possible for someone else to go to China 公证处֤֤֤ to get it for her?

 

Thank you so much for your help in advance.

[Randy W]

What is her Hong Kong ID and passport based on?

 

You/her will have to check with the Gong Zheng Chu in her home town to find out if her birth record is still there.

 

If not, what records are available in Hong Kong?

[Randy W]

The question you need to answer FIRST is, what records exist of her birth? In either Hong Kong OR in China.

[alansiu18]

Thank you Randy. Unfortunately she does not have any record of her birth (either in China or in HK). She was born in 1929 or 89 years ago in China! Record keeping was non existence especially for females in old days. We do however got the Certificate of Registered of Particulars from the HK Govt which shows records of detail documents registered including her fist HK ID card issued in 1951, subsequent HK ID cards, etc.... We uploaded this certificate of registered particulars to the NVC website under the applicant birth certificate field in hope of NVC accepting it. Unfortunately, they rejected the document

 

I guess I would like to know if it is necessary for her to go to 广州公证处 in person to get the notarial certificate of birth? She has mobility problem and it is difficult for her to make that trip....

Thank you

[Randy W]

Thank you Randy. Unfortunately she does not have any record of her birth (either in China or in HK). She was born in 1929 or 89 years ago in China! Record keeping was non existence especially for females in old days. We do however got the Certificate of Registered of Particulars from the HK Govt which shows records of detail documents registered including her fist HK ID card issued in 1951, subsequent HK ID cards, etc.... We uploaded this certificate of registered particulars to the NVC website under the applicant birth certificate field in hope of NVC accepting it. Unfortunately, they rejected the document

 

I guess I would like to know if it is necessary for her to go to 广州公证处 in person to get the notarial certificate of birth? She has mobility problem and it is difficult for her to make that trip....

Thank you

 

 

 

Under the Registration of Persons Ordinance, an identity card holder can apply for a Certificate of Registered Particulars showing the particulars registered in his/her identity card records, such as name, residential address, date of birth, place of birth, marital status and name of spouse.

 

 

 

The records DO exist, do they not? Why would NOT take this to the Guangzhou notarial office and find out what they need ??!?

 

Was she born in Guangzhou? If not, you may need to go to her place of birth, listed on the Certificate of Registered Particulars.

 

You need to do some legwork. THEY are the ones you need to be talking to.

[Randy W]

You may need to do what you can to get past the NVC and deal with the Consulate instead - they will be more familiar with the situation in China

[alansiu18]

Thank you Randy. The HK Certificate of Registered Particulars did not show any of her records prior to 1951 including her birth record. It only shows records since she landed Hong Kong in 1951.

 

She was born in 东莞. But I think 广州 has the closest 公证处֤֤֤? Is the link below their official website:

 

http://www.gz-notary.com/

 

We will call them and set up appointment. I guess she needs to be there in person?

 

Thank you.

[Randy W]

from Google - Google 东莞. 公证处֤֤֤

It looks like Dongguan has others as well - You will probably need to make sure you reach the correct one.

 

Dongguan Notary Public Office

Website

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Government office in Dongguan, China

Address: 2 Tiyu Rd, Dongguan Shi, Guangdong Sheng, China, 523070

Province: Guangdong Province

Phone: +86 769 2248 0799

 

Guangdong Dongguan Changping Notary Public Office

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3.34 Google reviews

Government office in Dongguan, China

Located in: 公证大楼

Address: Changma Rd, Dongguan Shi, Guangdong Sheng, China, 523000

Province: Guangdong Province

Phone: +86 769 8103 3809

 

 

Ask - it's doubtful that she will need to go there in person

 

My guess is that they will have her birth records, or can provide an acceptable statement that they don't

Edited July 15, 2018 by Randy W (see edit history)

[alansiu18]

Thank you Randy,

We will call the 东莞公证处֤֤ and inquire.

Thank you so much again for your help!

Really appreciate it.